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Microsoft office professional 2016 step by step pdf free download
Close the PowerPoint Options dialog box. If the presentation you want to open appears on the Start screen, you can open it directly from there. Otherwise, you open presentations from the Open page of the Backstage view. The Open page includes all the locations you’ve linked to from an Office program When a presentation is open, you can move among slides by clicking or tapping ele- ments in several areas of the app window, including the Thumbnails pane in Normal view and the Slide pane in Normal view or Slide Sorter view.
You can also move among slides by rotating the wheel button on a mouse. On the Start screen, in the Recent list, click the file name of the presentation you want to open. In the left pane of the Backstage view, click Open to display the Open page. In the right pane of the Open page, scroll the presentation list if necessary to locate the presentation you want to open, and then click the presentation file name to open it. To open any existing presentation 1. On the Start screen, at the bottom of the left pane, click Open Other Presentations to display the Open page of the Backstage view.
The Places list includes all the locations you’ve linked to from an Office program 3. In the Places list, click the local or network storage location where the presen- tation is stored. Then click any subfolders until you reach the folder you want. Then click fold- ers in the Navigation pane, double-click folders in the file pane, or enter the folder location in the Address bar. Double-click the presentation you want to open. To look through a presenta- 2 tion without making any inadvertent changes, you can open the file as read-only, open an independent copy of the file, or open it in Protected view.
You can also open the file in a web browser. In the event of a computer crash or other similar incident, you can tell PowerPoint to open the file and try to repair any damage. To move back or forward one slide while working in a presentation 1.
To move among slides while working in a presentation 1. Clicking the flag displays a link to the slide you were working on when you closed the presentation, with the date and time of your last change. Simply click the link to jump to that slide. You can switch among standard presentation views, adjust the elements shown in each view, and change the magnification of the content in the app window. Display standard views PowerPoint has six views in which you can create, organize, and preview presenta- tions.
You insert, cut, copy, paste, duplicate, and delete slides in the Thumbnails pane, create slide content in the Slide pane, and record slide notes in the Notes pane. Although you can add speaker notes in the Notes pane in Normal view, you must be in Notes Page view to add graphics, tables, diagrams, or charts to your notes.
You can enter text either directly on the slide or in the outline. You can click buttons on the navigation bar to move through or jump to specific slides. It displays only the slides and not the presenter tools. In this view, you manage the slides, rather than the slide content. You can easily reorganize the slides, group them into sections, and apply transitions to one or multiple slides. You can also apply transitions from one slide to another, and specify how long each slide should remain on the screen.
The active view is shaded To review a presentation or deliver it to an audience , you display it in Slide Show view. In this view, each slide fills the screen, and PowerPoint implements transitions, animations, and media effects the way you have specified.
You can start the slide show from the first slide or from the currently active slide. To display a presentation in Slide Show view from the first slide 1.
To display a presentation in Slide Show view from the current slide 1. Then click the Previous or Next button on the toolbar. Display program elements You can change the space available for the app window elements by adjusting the relative sizes of the panes or collapsing the ribbon.
TIP Any changes you make to a view, such as adjusting the sizes of panes, are saved with the presentation that is open at the time and do not affect other presentations. To adjust the size of the Thumbnails pane in Normal view 1. TIP When you adjust the width of the Thumbnails pane, the size of the slide thumbnails is adjusted accordingly—that is, there are more small thumbnails in a narrow pane and fewer large thumbnails in a wide pane.
To show or hide the Notes pane in Normal view 1. On the status bar, click the Notes button. Point to the border between the Slide pane and the Notes pane, and when the pointer changes to a bar with opposing arrows, drag up or down to resize or hide the Notes pane. To hide the ribbon in Normal, Outline, or Slide Sorter views 1.
Collapsing the ribbon hides the groups and buttons but leaves the tab names visible. Click any tab name. The ribbon remains visible until you click a button on it or click away from it. To permanently redisplay the ribbon 1. Change the display of content You can easily switch among multiple open presentations. If you want to compare or work with the content of multiple presentations, you can simplify the process by displaying the presentations next to each other.
Guides are a set of vertical and horizontal alignment tools that you can drag to any location in the Slide pane. To display a different open presentation 1.
To display multiple open presentations at the same time 1. On the View tab, in the Window group, click the Arrange All button.
To display or hide the ruler, gridlines, and guides 1. To modify the spacing of gridlines 1. On the View tab, click the Show dialog box launcher to open the Grid and Guides dialog box.
In the Grid settings area, change either the fractional or unit measurement of the Spacing setting. To change the magnification of content in the app window 1.
On the View tab, in the Zoom group, click the Zoom button to open the Zoom dialog box. In the Zoom dialog box, select a Zoom to option or enter a specific percentage in the Percent box, and then click OK.
Some properties exist to provide information to com- puter operating systems and apps. You can display properties within a presentation for example, you can display the slide number on a slide. PowerPoint automatically tracks some of the properties for you, and you can set others. You can examine the properties that are attached to a presentation from the Info page of the Backstage view. Display the Info page of the Backstage view.
The standard properties associ- ated with a presentation are displayed in the Properties area of the right pane. At the bottom of the Properties pane, click Show All Properties to expand the pane. At the top of the Properties pane, click Properties and then click Advanced Properties to display the Properties dialog box. To edit presentation properties 1. In the Properties pane, click the value for the property you want to edit to acti- vate the content box.
Note that not all properties are available to edit. Those that can be edited will display an edit box when you point to them. Enter or replace the property value, and then press Enter. Save and close presentations You save a presentation the first time by clicking the Save button on the Quick Access Toolbar or by displaying the Backstage view and then clicking Save As. Both actions open the Save As page, where you can select a storage location. If your presentation must be compatible with assistive technologies, you need to know the final file format s of your presentation before you create it and start adding content.
Some types of content are visible in a PowerPoint file in Normal view but not in other accessible file formats such as tagged PDFs. Before basing a presentation on a template you have not used before, test it for accessibility. You can save the presentation in a folder on your computer or, if you have an Inter- net connection, in a folder on your Microsoft OneDrive. Clicking Browse at the bottom of the left pane displays the Save As dialog box, in which you assign a name to the file.
After you save a presentation for the first time, you can save changes simply by click- ing the Save button on the Quick Access Toolbar. The new version of the presentation then overwrites the previous version. If you want to keep both the new version and the previous version, display the Save As page, and then save a new version with a different name in the same location or with the same name in a different location.
You cannot have two files with the same name in the same folder. To adjust the time interval between saves, display the Backstage view, and click Options. If you have only one presentation open and you want to close the presentation but leave PowerPoint running, display the Backstage view and then click Close.
To save a presentation 1. Select a storage location, and then in the right pane, click Browse to open the Save As dialog box. TIP The dialog box displays the contents of the folder in which you last saved or opened a file from within the program.
If the Navigation pane and toolbar are not displayed, click Browse Folders in the lower-left corner of the dialog box. Use standard Windows techniques to navigate to your file folder. In the File name box, enter a name for your presentation, and then click Save to store the file in your file folder. TIP Programs that run on Windows use file name extensions to identify different types of files.
For example, the extension. When you save a file, PowerPoint automatically adds whatever extension is associated with the type of file selected in the Save As Type box.
By default, PowerPoint files are saved in the. You can open a. The presentation name appears in the title bar with [Compatibility Mode] to its right. You can work in this mode, or you can convert the presentation to the current format by clicking the Convert button on the Info page of the Back- stage view, or by saving the presentation as a different file in the PowerPoint Presentation format.
If you work with people who are using a version of PowerPoint earlier than , you can save your presentations in a format that they will be able to use by changing the Save As Type setting in the Save As dialog box to PowerPoint Presentation. Saving a file in either type of OneDrive location provides the option of shar- ing the file with other people.
To save a presentation to OneDrive, display the Save As page of the Back- stage view, click your OneDrive, and then specify the OneDrive folder in which you want to save the file.
When you save a PowerPoint presentation to OneDrive, you and other people with whom you share the presentation can work on it by using a local installation of PowerPoint or by using PowerPoint Online, which is available in the OneDrive environment.
If you already have a Microsoft account, you can access your OneDrive directly from any Office program, or from onedrive.
OneDrive for Business is available as part of a SharePoint environment, and your storage there will be managed by your company or SharePoint provider. You can save the results of the tasks in the same folder.
Apply paragraph formatting Open the FormatParagraphs document, display formatting marks, and then complete the following tasks: 1. Display the rulers and adjust the zoom level to display most or all of the paragraphs in the document.
Select the first two paragraphs Welcome! Select the second paragraph, and apply a first line indent. Indent the Be careful paragraph by 0. Simultaneously select the Pillows, Blankets, Towels, Limousine winery tour, and In-home massage paragraphs.
Change the paragraph spacing to remove the space after the paragraphs. At the top of the document, apply an outside border to the Please take a few minutes paragraph. Save and close the document. In the second paragraph We would like Select the Pillows, Blankets, Towels, and Dish towels paragraphs. Insert a left tab stop at the 2 inch mark and clear any tab stops prior to that location. In the Pillows paragraph, replace the space before the word There with a tab marker.
Repeat the process to insert tabs in each of the next three paragraphs. The part of each paragraph that follows the colon is now aligned at the 2-inch mark, producing more space than you need.
Then press the Home key to release the selection so you can review the results. Hide the formatting marks to better display the results of your work. In the second bullet point, underline the word natural. Then repeat the formatting command to underline the word all, in the fourth bullet point. In the fourth bullet point, click anywhere in the word across. Apply a thick underline to the word in a way that also assigns the Thick underline format to the Underline button.
Then apply the thick underline to the word departments. Select the Employee Orientation heading, and apply bold formatting to the heading. Copy the formatting, and then paint it onto the Guidelines subtitle, to make the subtitle a heading. Change the font color of the words Employee Orientation to Green, Accent 6.
You have now applied three text effects to the selected text by using three shades of the same green. In the first bullet point, select the phrase the concept of service and apply a Bright Green highlight.
In the fifth bullet point, simultaneously select the words brainstorming, planning, and leadership and change the case of all the letters to uppercase. Create and modify lists Open the CreateLists document, display formatting marks and rulers, and then complete the following tasks: 1.
Select the first four paragraphs below The rules fall into four categories. Format the selected paragraphs as a bulleted list. Then change the bullet character for the four list items to the one that is composed of four diamonds. Select the two paragraphs below the Definitions heading. Format the selected paragraphs as a numbered list. Select the first four paragraphs below the General Rules heading. Format the paragraphs as a second numbered list. Ensure that the new list starts with the number 1.
Format the next three paragraphs as a bulleted list. Notice that Word uses the bullet symbol you specified earlier. Indent the bulleted list so that it is a subset of the preceding numbered list item.
Format the remaining three paragraphs as a numbered list. Ensure that the list numbering continues from the previous numbered list. Locate the No large dogs numbered list item.
Create a new second-level num- bered list item a from the text that begins with the word Seeing. Then create a second item b and enter The Board reserves the right to make exceptions to this rule. Create a third list item c. Notice that the General Rules list is now organized hierarchically.
Sort the three bulleted list items in ascending alphabetical order. Scroll through the document to gain an overview of its contents. Notice that the document begins with a centered title and subtitle, and there are several headings throughout. Open the Navigation pane. Notice that the Headings page of the Navigation pane does not reflect the headings in the document, because the headings are formatted with local formatting instead of styles.
Modify the structure and appearance of text Apply paragraph formatting Configure alignment Configure vertical spacing Configure indents Structure content manually Apply character formatting Create and modify lists Apply built-in styles to text Apply styles Manage outline levels Change the document theme Skills review Practice tasks Apply paragraph formatting Structure content manually Apply character formatting Create and modify lists Apply built-in styles to text Change the document theme 4.
Collaborate on documents Mark up documents Insert comments Track changes Display and review document markup Display markup Review and respond to comments Review and process tracked changes Compare and merge documents Compare and combine separate copies of a document Compare separate versions of a document Control content changes Restrict actions Restrict access by using a password Coauthor documents Skills review Practice tasks Mark up documents Display and review document markup Compare and merge documents Control content changes Coauthor documents 5.
Merge data with documents and labels Understand the mail merge process Start the mail merge process Get started with letters Get started with labels Get started with email messages Choose and refine the data source Select an existing data source Create a new data source Refine the data source records Insert merge fields Preview and complete the merge Create individual envelopes and labels Generate individual envelopes Generate individual mailing labels Skills review Practice tasks Understand the mail merge process Start the mail merge process Choose and refine the data source Insert merge fields Preview and complete the merge Create individual envelopes and labels Part 3: Microsoft Excel 6.
Perform calculations on data Name groups of data Define Excel tables Create formulas to calculate values Summarize data that meets specific conditions Set iterative calculation options and enable or disable automatic calculation Use array formulas Find and correct errors in calculations Skills review Practice tasks Name groups of data Create formulas to calculate values Define Excel tables Summarize data that meets specific conditions Set iterative calculation options and enable or disable automatic calculation Use array formulas Find and correct errors in calculations 7.
Manage worksheet data Limit data that appears on your screen Manipulate worksheet data Summarize data in worksheets that have hidden and filtered rows Find unique values within a data set Define valid sets of values for ranges of cells Skills review Practice tasks Limit data that appears on your screen Manipulate worksheet data Define valid sets of values for ranges of cells 8.
Reorder and summarize data Sort worksheet data Sort data by using custom lists Organize data into levels Look up information in a worksheet Skills review Practice tasks Sort worksheet data Sort data by using custom lists Organize data into levels Look up information in a worksheet 9. In the File Name box, enter a name for the file, if you haven’t already. Make any changes you want to the picture resolution and non-printing information.
In the drop-down list, select PDF. Choose Save As. Select File Format at the bottom of the window. Choose PDF from the list of available file formats. Important: When using Online Service , only font that Microsoft has the legal rights to can be used.
Learn more about embedding fonts by visiting: Benefits of embedding custom fonts Some of your fonts can’t be saved with the presentation. This will generate a basic PDF that preserves the layout and format of your original document.
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Readers of this ebook, Microsoft® Office Connect and Collaborate. Virtually Anywhere, Anytime, can sign up for Katherine’s free. Now in full color! Easy lessons for essential tasks Big full-color visuals Skill-building practice files Covers Excel, Word, PowerPoint. Pages·· MB·86, Downloads·New! One book that does the work of nine Knowing your way around Microsoft Office requires you to be part mathematician.
